PRE-EVENT

• Consultations available via phone, email and in person
• Assistance with setting a budget and keeping to set budget
• Assistance with developing an overall theme, design and décor for the event
• Provide venue options and estimates
• If not stipulated by venue, provide applicable vendor suggestions (e.g., catering, furniture rental, photographer, floral, audio visual, calligrapher, and etc.)
• Act as a liaison for contract negotiations with venue(s) and vendor(s)
• Act as the general contact on behalf of client for venue(s) and vendor(s)
• Outline and manage deadlines for third-party deposits and payments to be paid by client
• Create an event timeline with actionable items and key dates
• Assist with Save The Date and Invitation verbiage and suggest artists to design the creative, and print if needed
• Transportation coordination
• Guest list management
• Talent selection and rider management
• Rehearsals
• Help develop a detailed floor plan
• Organize Audio Visual run-thru, if applicable
• Provide Time + Action, Run of Show (T), Shot List and Contact Sheet
• Review Time + Action, Run of Show (T) and Shot List with applicable vendors before event

ON-SITE

• Manage and coordinate event set-up and breakdown
• Full onsite assistance during the event
• Settle finances with the restaurant or venue and vendors - payment information provided in advance by client